About Archives
Archives is a secure repository of all Family Notices (including photos) published on this site.
Its intention is to make all those notices freely available to succeeding generations, so that details of each person, their offspring and achievements are permanently available to family descendents.
It can also form the building blocks of Family Histories, or become the repository of a complete book. It will, as a by-line, provide fascinating insights into social changes over time.
The Process.
All notices appear first in Current Notices for 14 days. Alterations can be made such as the addition of the Final Resting place in the case of a Funeral Notice or where the ashes were scattered. Times and dates of events can be changed or added, as can the inclusion or change of photos. Editing for grammar and spelling can be done. If you wish, another family friend/member can be given your password to carry out editing or the addition of photos. All people who have the family name or region on Family Watch will receive an email immediately the notice is published, so they can get very early notice of out-of-town events they would like to attend. After 14 days the notice automatically transfers into Archives.
Features of Archives.
One of the supreme features of publishing family histories in this media, is that it can be changed. Once a book is printed, what it says is set in concrete and forever. Here however, the author of any notice, whether it be a Tribute or a Military History or whatever, can update it with new information, correct errors, add newly found photos and so on. Whether the notice is current or in Archives, your private password gives you the opportunity to change it. Please note that any change to Archived notices will re-publish it on Current notices if Publish is clicked, so that anyone with your family name on watch will recieve an email alerting them to your changes. If you don't want this to happen, just clck Save.
In Archives all notices can be viewed by anyone at any time. "Search" will return all matches to the name you have entered. We did not wish to include the different spelling of some family names (surnames) because where such searches exist on the Net, the returns are most often no family relative and junk up the result with irrelevant matches. So when searching, you should enter each known surname variant as separate searches if you think it is likely that the family name has changed over generations. We are not rigid on this principle, so if you would prefer it otherwise, please email us with your views.
For the technically minded, Archives is hosted at a secure data centre on reduntant servers with nightly off-site back-ups. Physical access to the data centre is protected by Security-card and is monitored 24/7. All servers are firewalled and hardened using best-practice security techniques. Servers are monitored off-site 24/7 using tools which check for unauthorised access, and all servers are kept up-to-date with the latest security patches and virus-checking software. Storage is limitless.
Warnings.
Where a Notice contains material of an indecent, libelous or publicly objectionable nature, Family Archives Ltd reserves the absolute right to remove the item from public view. Republishing the Notice minus the offensive material will require the whole process of a new notice.
Where family object to the content of a notice on family grounds Family Archives Ltd will at their sole discretion remove the notice from public view for a period of 28 days during which the objector must obtain a solicitors letter outlining the justification for their objection on that solicitors signed original letterhead (photocopies will not be accepted) and delivered by "signature required" mail to Family Archives Ltd, P O Box 338, Katikati, NZ. On receipt of an email from the solicitor confirming a letter is on the way, the item will be removed from public view. On receipt of the letter, the item will be permanently removed.
Family Archives Ltd strongly recommends that Authors do not venture into sensitive family matters.
In general, family "secrets" relating to family members recently deceased or still alive and their immediate offspring are not items suitable for publication on this site (or anywhere else, for that matter).
Some considerable sensitivity should be shown towards including offspring who may have been adopted out at birth. Where birth parents and offspring have not been re-united, inclusion may not be appropriate.
Publishing Hints.
There is nothing at all difficult about publishing a notice or history. Its really just simply typing it in. However, there are one or two things you need to keep in mind. For a start, the text you type in will always be continuous, even if you click on "enter"(its the program we use). So the following Hints are to help you make your publication look the way you want it to.
#1. To start a new line (as opposed to letting our program do it as each line gets full), you must type in <br> exactly like that at the end of the line where you want the break, and the line will "break" at that point and restart on the immediate next line. This is especially necessary if you are typing poetry for example, or reported speech.
If you just want a new paragraph break, all you need to do is double click on Enter.
#2. To create a Bold heading (or make some text bold), press Ctrl and B at the same time. This will then show on your screen as <B></B> and your cursor should be blinking in the middle. If it is not, move it there. Then simply type in the words you want to be bold.
Now, this is very important- when you have completed the words you want bold- you must move the cursor to the right of </B>. Until that is done, everything you carry on typing will stay bold.
It is possible to go back to some text you have already typed and make it bold. If you want to do this, select the words you want bold by running your cursor over the text you want bold while holding the click down (this will make the selected text black), press Ctrl and B which will put <B> and </B> around the words, and then move the cursor back to where you want to continue typing.
If this is a heading and you want it on a seperate line, enter it as in #1 above.
#3. To create a footnote, press Ctrl and N at the same time. This will show as <FOOTNOTE_1> <FOOTNOTE1>on your screen with your cursor blinking in the middle. Type in your footnote, and remember to move your cursor to the right of the second <FOOTNOTE> when you have finished the footnote to return you to the text you are typing. Each Footnote is numbered consecutively automatically.
To view your footnotes when you are working on the text, you will find them in numerical order at the bottom of all you have typed. They can be deleted (the numbers automatically readjust), or edited.
If later, you wish to insert another footnote anywhere in your text, click your cursor at the point you want it and simply repeat #3. The numbers will automatically adjust.